RFPs

Request for Proposals - Notice to Bidders
The standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”). These terms and conditions derive from the public nature and limited resources of the MCCS.

Notice to Vendors and Bidders:

Standard Terms and Conditions Applicable to All MCCS Contracts

The following standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”).  These terms and conditions derive from the public nature and limited resources of the MCCS.  MCCS DOES NOT AGREE TO:

 

  1. Provide any defense, hold harmless or indemnity;
  2. Waive any statutory or constitutional immunity;
  3. Apply the law of a state other than Maine;
  4. Procure types or amounts of insurance beyond those MCCS already maintains or waive any rights of subrogation;
  5. Add any entity as an additional insured to MCCS policies of insurance;
  6. Pay attorneys’ fees; costs, including collection costs; expenses or liquidated damages;
  7. Promise confidentiality in a manner contrary to Maine’s Freedom of Access Act;
  8. Permit an entity to change unilaterally any term or condition once the contract is signed;
  9. Automatic renewals for term(s) greater than month-to-month;
  10. Limitations on MCCS’ recovery of lawful damages incurred as a result of breach of the contract;
  11. Limitation of the time period under which claims can be made or actions brought arising from the contract;
  12. Vendor’s terms prevailing over MCCS’ standard terms and conditions, including addenda; and
  13. Unilateral modifications to the contract by the vendor.

 

By submitting a response to a Request for Proposal, bid or other offer to do business with MCCS, YOUR ENTITY UNDERSTANDS AND AGREES THAT:

 

  1. The above standard terms and conditions are thereby incorporated into any agreement entered into between MCCS and your entity; that such terms and condition shall control in the event of any conflict with such agreement; and that your entity will not propose or demand any contrary terms;
  2. The above standard terms and conditions will govern the interpretation of such agreement notwithstanding the expression of any other term and/or condition to the contrary;
  3. Your entity will not propose to any college or other operating unit of the MCCS any contractual documents of any kind that are not in at least 11-point black font on a white background and completely contained in one Word or PDF document, and that any references to terms and conditions, privacy policies or any other conditions referenced outside of the contract will not apply; and
  4. Your entity will identify at the time of submission which, if any, portion or your submitted materials are entitled to “trade secret” exemption from disclosure under Maine’s Freedom of Access Act; that failure to so identify will authorize MCCS to conclude that no portions are so exempt; and that your entity will defend, indemnify and hold harmless MCCS in any and all legal actions that seek to compel MCCS to disclose under Maine’s Freedom of Access Act some or all of your submitted materials and/or contract, if any, executed between MCCS and your entity.

 

Request for Proposals - Trade Classroom Tech Upgrade
The standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”). These terms and conditions derive from the public nature and limited resources of the MCCS.

 

To download or view the full RFP, please click here.

Request for Proposals - Time and Attendance Software System
The standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”). These terms and conditions derive from the public nature and limited resources of the MCCS.

 

Northern Maine Community College

Time and Attendance Software System

October 2020

Request for Bids

To view the full RFP for Time and Attendance Software System, click here.

To view Q & R #1 click here.

To view Q & R #2 click here.

To view Q & R #3 click here.

To view Q & R #4 click here.

To view Q & R # 5 click here.

Request for Proposals - Andrews Hall Renovations
The standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”). These terms and conditions derive from the public nature and limited resources of the MCCS.

 

Northern Maine Community College

Andrews Hall Renovations

BGS Project 3252

To view the full RFP Notice to Contractors please click here.

 

Request for Proposals - Graphic Design Services
The standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”). These terms and conditions derive from the public nature and limited resources of the MCCS.

 

REQUEST FOR PROPOSALS

Graphic Design Services

 

 

ISSUE DATE: March 22, 2021

REVIEW OF PROPOSALS WILL BEGIN: April 5, 2021

E-MAIL PROPOSAL TO: Dottie Martin, PhD, ndmartin@nmcc.edu and Julie Edgecomb-Clark, njeclark@nmcc.edu

 

Click here to view the full RFP or download PDF.

 


 

Questions and Answers

  • Are you looking for a proposal for design to continue to build pieces with the existing brand or to conceptualize and create an entire new branding package?

We’re looking to use the existing brand but possibly evolving some elements or using them in new ways. The logo, colors, and primary fonts can remain the same.

  • Will photography services be required or will photography be provided?

Photography will be provided, and if it’s determined that we need new photos the College will coordinate and pay separately.

  • Will text (copy) be provided to use as is, will it be provided with some editorial license, or will the pieces also need complete writing services?

Copy will be provided but we are open to designer applying editorial license as needed.

  • What are the dimensions of the finished pieces and page counts?

The viewbook historically has been 16 pages total at 8.5×11″ and the brochure is a roll-fold 8-panel 6×9″ document – we’re open to exploring different format options though going forward.

  • As part of the RFP, will printing and finishing estimates also be required?

No they will not be required. We will arrange with a printer separately but may request the designer’s assistance and opinion.

  • Please provide approximate size of each brochure:  i.e. viewbook, ___ pages plus cover; travel brochure, ___ number of panels, etc.

The viewbook historically has been 16 pages total at 8.5×11″ and the brochure is a roll-fold 8-panel 6×9″ document – we’re open to exploring different format options though going forward.

  • When will the project commence and when do you want to receive final design files?

The projects will commence simultaneously after we’ve selected a designer and we would like final design files and invoices paid within this fiscal year, which is the end of June.

  • How do you want the costs presented—hourly cost, cost per page, etc. etc.?

Hourly cost has worked in the past but whatever you think is most effective.

  • Is there a strong brand design look in place that each of these materials should fulfill, or will this be a completely new design?

There are some design elements including two colors, a standard backdrop we use and two fonts. We’re not looking for a rebranding, but are open to ways to update our current look while keeping it in the same family.

  • In presenting design approach, how many concepts do you want to choose from?

Whatever approach that you believe works best for this type of project should suffice.

  • What is your budget for this project?

We do not have a budget in mind for this project.

  • How have you produced these materials previously—in-house or with an agency?

We have done both in-house and with an agency in the past.

  • Who will handle the writing for this project?

NMCC will provide the writing.

  • Do you already have existing photography for this project, and if not, will the agency selected be expected to select a photographer and art direct a photo shoot?

We have existing photography and can get new photos taken if necessary – we have a photographer we work with. However, if there’s a specific shot the designer would recommend, we would share that direction with the photographer or connect the two to discuss.

  • Do you expect the designer to meet in person with the team responsible for this project?

Not necessarily. If the designer thinks it would be helpful to visit campus or meet in person we’d certainly be open to that.

 

  • Do you have any anticipated timeframe or hard deadlines for either of the two pieces?

 

Yes, we would like to have both pieces designed and printed by the end of June 2021

 

  • Do you have established printer/vendors that you work with to produce your printed pieces? 

 

We’ve worked with multiple printers in the state and elsewhere. We frequently work with Franklin Printing, and they have produced these materials for us in the past.

 

  • Do you have any estimated budget amounts for design cost?

 

No we do not.

 

  • Do you have any estimated budget amounts for printing costs?

 

We do not at this time but are planning to work with the printer separately once the designs are finalized; however, we’re open to alternative arrangements.

 

  • Approximately how many pages (if we were to assume a standard booklet or brochure format) do you envision your View Book being?

 

The most recent edition was 12 pages plus cover, 16 total; however, we are open to exploring alternatives.

 

  • Could you provide more information regarding what your Travel Piece is? What is the purpose of the piece? What kind of content will it include?

 

In past years the travel piece has been a 4-panel roll-fold 6×9” brochure that we hand out to students curious about the college at college fairs and high school visits. It is typically designed with similar content to the Viewbook, but adapted for quicker reading. We are not committed to this format and are open to alternatives.

 

  • Could you please provide more detail on the “Viewbook” and “Travel Piece”. For estimating purposes, approximately how large are you expecting these pieces to be?

 

At this time we’re not necessarily looking for costs by project since the details for each are subject to change, but more of a pricing structure/rate that would be applied to these projects.

 

The most recent Viewbook was 12 pages plus cover, 16 total; however, we are open to exploring alternatives. In past years the travel piece has been a 4-panel roll-fold 6×9” brochure that we hand out to students curious about the college at college fairs and high school visits. It is typically designed with similar content to the Viewbook, but adapted for quicker reading. We are not committed to this format and are open to alternatives.

 

Request for Proposals - Data Loss Prevention Software
The standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”). These terms and conditions derive from the public nature and limited resources of the MCCS.

To view full RFP please click here.

Request for Qualifications - Information for Architects and Engineers
The standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”). These terms and conditions derive from the public nature and limited resources of the MCCS.

Request for Qualifications

Information for Architects and Engineers

Northern Maine Community College wishes to procure architectural/engineering services for two projects, the creation of an EMS Simulation Center and the Christie IAQ HVAC Renovation project in Presque Isle, Maine.  The purpose of the EMS Simulation Center is to renovate an existing 5,500 sq/ft lab and classroom into a new simulation area with simulated hospital rooms, emergency room, ambulance wash bay, classroom space with video conferencing and lecture capture.  The purpose of the Christie IAQ HVAC Renovation is to create new heating, ventilation, and air conditioning systems for 16,000 sq/ft which meet today’s pandemic requirements, improve IAQ, and add air conditioning.

The scope of services will include, but not be limited to, field verification and documentation of existing conditions, design development, contract documents, bidding, and construction administration.  The firm may be required to coordinate this work and/or additional work with other consultants contracted by Northern Maine Community College.

 

Interested firms should submit one paper copy and one electronic copy of a Letter of Interest with a Statement of Qualifications which includes the firm’s:

  1. qualifications to undertake these projects;
  2. documented experience with budgets, estimating, and project cost control;
  3. list of projects that demonstrate the firm’s capabilities;
  4. list of recently completed work of similar type and size projects, with client contact information for each project;
  5. profiles of key personnel who would be involved in the project;
  6. statement of current workload and ability to absorb the project; and
  7. list of business references other than those listed above, including contact information.

 

The paper copy of the Letter of Interest and Statement of Qualifications should be sent to Barry Ingraham, Dean of Technology & Facilities, 33 Edgemont Drive, Presque Isle, ME 04769 so as to be received not later than 2:00 PM on April 23, 2021. The electronic copy of the Letter of Interest and Statement of Qualifications should be sent as an attachment to an email addressed to bingraham@nmcc.edu so as to meet the deadline noted above.

 

Firms responding will be screened and interviewed on the basis of qualifications only.  Project fees and specific design solutions for these projects will not be discussed at the interview.  Specific program information will not be available before the screening of qualification packages.  The selection committee will rank all firms and negotiate fees with the highest ranked firm.

Procurement Process

 

  1. The advertisement of this Request for Qualifications.
  2. Interested firms respond to the Request for Qualifications (RFQ) as requested.
  3. The Selection Committee screens all submissions and invites the most qualified firms to interview for the project, typically three to five firms.
  4. The Selection Committee interviews the firms. Second interviews may be scheduled.  References are checked.
  5. The Selection Committee ranks all of the interviewed firms. The Committee negotiates an agreement with the highest ranked firm based on the scope of professional services identified in the RFQ and interview.
  6. A BGS Architect/Engineer Agreement is drafted.
  7. The agreement must be approved before work commences.