RFPs

Request for Proposals - Notice to Bidders
The standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”). These terms and conditions derive from the public nature and limited resources of the MCCS.

Notice to Vendors and Bidders:

Standard Terms and Conditions Applicable to All MCCS Contracts

The following standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”).  These terms and conditions derive from the public nature and limited resources of the MCCS.  MCCS DOES NOT AGREE TO:

 

  1. Provide any defense, hold harmless or indemnity;
  2. Waive any statutory or constitutional immunity;
  3. Apply the law of a state other than Maine;
  4. Procure types or amounts of insurance beyond those MCCS already maintains or waive any rights of subrogation;
  5. Add any entity as an additional insured to MCCS policies of insurance;
  6. Pay attorneys’ fees; costs, including collection costs; expenses or liquidated damages;
  7. Promise confidentiality in a manner contrary to Maine’s Freedom of Access Act;
  8. Permit an entity to change unilaterally any term or condition once the contract is signed;
  9. Automatic renewals for term(s) greater than month-to-month;
  10. Limitations on MCCS’ recovery of lawful damages incurred as a result of breach of the contract;
  11. Limitation of the time period under which claims can be made or actions brought arising from the contract;
  12. Vendor’s terms prevailing over MCCS’ standard terms and conditions, including addenda; and
  13. Unilateral modifications to the contract by the vendor.

 

By submitting a response to a Request for Proposal, bid or other offer to do business with MCCS, YOUR ENTITY UNDERSTANDS AND AGREES THAT:

 

  1. The above standard terms and conditions are thereby incorporated into any agreement entered into between MCCS and your entity; that such terms and condition shall control in the event of any conflict with such agreement; and that your entity will not propose or demand any contrary terms;
  2. The above standard terms and conditions will govern the interpretation of such agreement notwithstanding the expression of any other term and/or condition to the contrary;
  3. Your entity will not propose to any college or other operating unit of the MCCS any contractual documents of any kind that are not in at least 11-point black font on a white background and completely contained in one Word or PDF document, and that any references to terms and conditions, privacy policies or any other conditions referenced outside of the contract will not apply; and
  4. Your entity will identify at the time of submission which, if any, portion or your submitted materials are entitled to “trade secret” exemption from disclosure under Maine’s Freedom of Access Act; that failure to so identify will authorize MCCS to conclude that no portions are so exempt; and that your entity will defend, indemnify and hold harmless MCCS in any and all legal actions that seek to compel MCCS to disclose under Maine’s Freedom of Access Act some or all of your submitted materials and/or contract, if any, executed between MCCS and your entity.
Request for Qualifications - Architects & Engineers | Early Childhood Development Lab School / Daycare

Request for Qualifications

Information for Architects and Engineers

 To download a PDF of this RFQ please click here click here.

Northern Maine Community College wishes to procure architectural/engineering services for the Early Childhood Development Lab School / Daycare Construction project in Presque Isle, Maine. The purpose of this project is to construct a new facility 7,000 sq/ft. on north end of campus. The new facility will consist of a fully functional daycare center and classroom space to be utilized by the early child education program.

The scope of services will include, but not be limited to, field verification and documentation of existing conditions, design development, contract documents, bidding, and construction administration. The firm may be required to coordinate this work and/or additional work with other consultants contracted by Northern Maine Community College.

Interested firms should submit one paper copy and one electronic copy of a Letter of Interest with a Statement of Qualifications which includes the firm’s:

  • Qualifications to undertake this project;
  • Documented experience with budgets, estimating, and project cost control;
  • List of projects that demonstrate the firm’s capabilities;
  • List of recently completed work of similar type and size projects, with client contact information for each project;
  • Profiles of key personnel who would be involved in the project;
  • Statement of current workload and ability to absorb the project; and
  • List of business references other than those listed above, including contact information.

 

The paper copy of the Letter of Interest and Statement of Qualifications should be sent to Lee Griffin, Manager of Facilities, 33 Edgemont Drive, Presque Isle, ME 04769 to be received not later than 2:00 PM on January 28, 2022. The electronic copy of the Letter of Interest and Statement of Qualifications should be sent as an attachment to an email addressed to lgriffin@nmcc.edu and BGS.Architect@Maine.gov so as to meet the deadline noted above.

Firms responding will be screened and interviewed based on qualifications only.

Project fees and specific design solutions for this project will not be discussed at the interview.  Specific program information will not be available before the screening of qualification packages. The selection committee will rank all firms and negotiate fees with the highest ranked firm.

 

Architect-Engineer Procurement Process

The standard procurement process of Architect and Engineer design services for public improvements is a Qualification Based Selection (QBS) process per statute (Title 5, §1742 subsection 6), described briefly here.

 

  1. The advertisement of this Request for Qualifications is the initial step in the process after the Agency assures that the project itself is approved and funded. A clear scope of services statement is an essential component of the advertisement.
  2. Interested firms respond to the Request for Qualifications (RFQ) as described below, submitting the Letter of Interest and Statement of Qualifications to the Selection Committee.
  3. The Selection Committee screens all submissions and invites the most qualified firms to interview for the project, typically three to five firms.
  4. The Selection Committee interviews the firms. Second interviews may be scheduled.  References are checked.
  5. The Selection Committee ranks all of the interviewed firms. The Committee negotiates an agreement with the highest ranked firm based on the scope of professional services identified in the RFQ and interview.
  6. A BGS Architect/Engineer Agreement is drafted.
  7. The agreement must be approved before work commences.
Request for Proposals - Flooring Replacement

Northern Maine Community College
2022 Floor Replacements

Request for Proposals

April 2022

 

Northern Maine Community College is currently seeking proposals for the installation of approximately 2,500 sq/ft LVT flooring.  The College has selected Mannington Nature’s Paths Select LVT tile flooring and Armstrong Color-Integrated cove base.  Interested bidders must complete and submit the 2022 Floor Replacements Bid Form. As an alternate, vendors may purpose equivalent products to be considered.

Proposals are due back to the college no later than April 29, 2022 at 2:00pm.  If you have any questions concerning this bid please direct them to Julie Edgecomb-Clark at jeclark@nmcc.edu  or 768-2714.  Questions and responses will be posted on this page. It is the vendors’ responsibility to check this site for updates.

 

To view the full RFP PDF please CLICK HERE.

 

The college reserves the right to reject any or all bids.

NMCC is an equal opportunity/affirmative action institution and employer.

 

 

Request for Proposals - Mechanical HVAC Equipment Service Work

Northern Maine Community College
Mechanical HVAC Equipment Service Work

Request for Proposals

April 2022

 

Northern Maine Community College is currently accepting proposals for contracted mechanical equipment service work on campus. The college is seeking proposals to establish a mechanical contract for scheduled and emergency services. The contract will consist of scheduled projects; scheduled repair work including installation of new HVAC filters, drive belts and pulley, louver inspections; and overall inspection and preventative maintenance of other standard commercial mechanical infrastructure. Proposals shall detail rates for work conducted during standard business hours Monday thru Friday. Proposals shall also include rates for nights and weekends emergency call in repairs. Contractor selection will be based on hourly rates – the required Bid Form is attached. Payment will be processed upon receipt of invoice and completion of work billed. Billing will be done on a per job on a time and materials basis.

 

To view the full RFP PDF please CLICK HERE.

 

The college reserves the right to reject any or all bids.

NMCC is an equal opportunity/affirmative action institution and employer.

 

 

Request for Bids - Small Building for Sale

Northern Maine Community College

Building Construction Technology

Small Building for Sale – 2022

Request for Bids

 

Northern Maine Community College has a 12’X24′ small building for sale by bid. The construction of the building was part of the Building Construction Technology Program. A detailed specification sheet, bid form and pictures can be found on our website at www.nmcc.edu/RFP

Interested parties are invited to view the building at Northern Maine Community College’s Building Construction Lab.   Please contact Matt Cole, instructor at 768-2781 or nmcole@nmcc.edu, or contact Pam Buck, Department Chair at 768-2763, or pbuck@nmcc.edu to arrange a time to view the building.

Bid Deadline: May 20, 2022 at 2pm

 

Successful bidder must provide a 50% deposit within one week from notice of award and is responsible for all transportation of the building.  Final payment shall be made prior to removing the building from campus. The building must be removed from NMCC property within 30 days of bid award.  Failure to do so may result in forfeiture of deposit and award.

The total cost of materials for the building is approximately $16,000, please bid accordingly.

 

Interested bidders must submit their bids on the Downloadable Bid Form in a sealed envelope.

 

Bids can be delivered or mailed to:

Northern Maine Community College

Julie Edgecomb-Clark – Building Bid

33 Edgemont Drive

Presque Isle, ME 04769

 

This RFP shall be referenced in, and considered part of, any final contract.

The college reserves the right to reject any or all bids.

 

 

 

Notice to Vendors and Bidders:

Standard Terms and Conditions Applicable to All MCCS Contracts

 

The following standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”).  These terms and conditions derive from the public nature and limited resources of the MCCS.  MCCS DOES NOT AGREE TO:

 

  1. Provide any defense, hold harmless or indemnity;
  2. Waive any statutory or constitutional immunity;
  3. Apply the law of a state other than Maine;
  4. Procure types or amounts of insurance beyond those MCCS already maintains or waive any rights of subrogation;
  5. Add any entity as an additional insured to MCCS policies of insurance;
  6. Pay attorneys’ fees; costs, including collection costs; expenses or liquidated damages;
  7. Promise confidentiality in a manner contrary to Maine’s Freedom of Access Act;
  8. Permit an entity to change unilaterally any term or condition once the contract is signed;
  9. Automatic renewals for term(s) greater than month-to-month;
  10. Limitations on MCCS’ recovery of lawful damages incurred as a result of breach of the contract;
  11. Limitation of the time period under which claims can be made or actions brought arising from the contract;
  12. Vendor’s terms prevailing over MCCS’ standard terms and conditions, including addenda; and
  13. Unilateral modifications to the contract by the vendor.

 

By submitting a response to a Request for Proposal, bid or other offer to do business with MCCS, YOUR ENTITY UNDERSTANDS AND AGREES THAT:

  1. The above standard terms and conditions are thereby incorporated into any agreement entered into between MCCS and your entity; that such terms and condition shall control in the event of any conflict with such agreement; and that your entity will not propose or demand any contrary terms;
  2. The above standard terms and conditions will govern the interpretation of such agreement notwithstanding the expression of any other term and/or condition to the contrary;
  3. Your entity will not propose to any college or other operating unit of the MCCS any contractual documents of any kind that are not in at least 11-point black font on a white background and completely contained in one Word or PDF document, and that any references to terms and conditions, privacy policies or any other conditions referenced outside of the contract will not apply; and
  4. Your entity will identify at the time of submission which, if any, portion or your submitted materials are entitled to “trade secret” exemption from disclosure under Maine’s Freedom of Access Act; that failure to so identify will authorize MCCS to conclude that no portions are so exempt; and that your entity will defend, indemnify and hold harmless MCCS in any and all legal actions that seek to compel MCCS to disclose under Maine’s Freedom of Access Act some or all of your submitted materials and/or contract, if any, executed between MCCS and your entity.

 

NORTHERN MAINE COMMUNITY COLLEGE

BUILDING CONSTRUCTION TECHNOLOGY

SMALL BUILDING 2022 –MATERIAL AND DIMENSIONS

 

 

 

2”X6” floor framing with ¾” T&G subflooring

2”X6” wall framing with ½” OSB sheathing

2”X8” roof framing with 5/8” OSB sheathing

Black asphalt shingle roofing

One 3’ steel entry door and 6 vinyl windows 5 (3’X4’) 1 (2’X3”)

Gray vinyl siding and white aluminum facia

6” fiberglass insulation R-21

Wired with receptacles and 6 recessed LED lights and one outside light

Inside finished with 8” tongue and groove pine

Vinyl plank flooring installed
Approximate cost of materials: $16,000

Request for Bids - Outdoor Structure

Northern Maine Community College

Building Construction Technology

Outdoor Structure for Sale – 2022

Request for Bids

 

Northern Maine Community College has a 12’X16′ outdoor entertainment structure for sale by bid. The construction of the structure was part of the Building Construction Technology Program. A detailed specification sheet, bid form and pictures can be found on our website at www.nmcc.edu/RFP

Interested parties are invited to view the outdoor entertainment structure at Northern Maine Community College’s Building Construction Lab.   Please contact Matt Cole, instructor at 768-2781 or nmcole@nmcc.edu, or contact Pam Buck, Department Chair at 768-2763, or pbuck@nmcc.edu to arrange a time to view the building.

 

Bid Deadline: May 20, 2022 at 2pm

 

Successful bidder must provide a 50% deposit within one week from notice of award and is responsible for all transportation of the structure.  Final payment shall be made prior to removing the structure from campus. The structure must be removed from NMCC property within 30 days of bid award.  Failure to do so may result in forfeiture of deposit and award.

 

The total cost of materials for the outdoor entertainment structure is approximately $3,700 – please bid accordingly.

 

Interested bidders must submit their bids on the Downloadable Bid Form in a sealed envelope. Bids can be delivered or mailed to:

 

Northern Maine Community College

Julie Edgecomb-Clark – Structure Bid

33 Edgemont Drive

Presque Isle, ME 04769

 

 

 

This RFP shall be referenced in, and considered part of, any final contract.

The college reserves the right to reject any or all bids.

Please see attached Notice to Bidders.

 

 

Notice to Vendors and Bidders:

Standard Terms and Conditions Applicable to All MCCS Contracts

The following standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”).  These terms and conditions derive from the public nature and limited resources of the MCCS.  MCCS DOES NOT AGREE TO:

 

  1. Provide any defense, hold harmless or indemnity;
  2. Waive any statutory or constitutional immunity;
  3. Apply the law of a state other than Maine;
  4. Procure types or amounts of insurance beyond those MCCS already maintains or waive any rights of subrogation;
  5. Add any entity as an additional insured to MCCS policies of insurance;
  6. Pay attorneys’ fees; costs, including collection costs; expenses or liquidated damages;
  7. Promise confidentiality in a manner contrary to Maine’s Freedom of Access Act;
  8. Permit an entity to change unilaterally any term or condition once the contract is signed;
  9. Automatic renewals for term(s) greater than month-to-month;
  10. Limitations on MCCS’ recovery of lawful damages incurred as a result of breach of the contract;
  11. Limitation of the time period under which claims can be made or actions brought arising from the contract;
  12. Vendor’s terms prevailing over MCCS’ standard terms and conditions, including addenda; and
  13. Unilateral modifications to the contract by the vendor.

 

By submitting a response to a Request for Proposal, bid or other offer to do business with MCCS, YOUR ENTITY UNDERSTANDS AND AGREES THAT:

 

  1. The above standard terms and conditions are thereby incorporated into any agreement entered into between MCCS and your entity; that such terms and condition shall control in the event of any conflict with such agreement; and that your entity will not propose or demand any contrary terms;
  2. The above standard terms and conditions will govern the interpretation of such agreement notwithstanding the expression of any other term and/or condition to the contrary;
  3. Your entity will not propose to any college or other operating unit of the MCCS any contractual documents of any kind that are not in at least 11-point black font on a white background and completely contained in one Word or PDF document, and that any references to terms and conditions, privacy policies or any other conditions referenced outside of the contract will not apply; and
  4. Your entity will identify at the time of submission which, if any, portion or your submitted materials are entitled to “trade secret” exemption from disclosure under Maine’s Freedom of Access Act; that failure to so identify will authorize MCCS to conclude that no portions are so exempt; and that your entity will defend, indemnify and hold harmless MCCS in any and all legal actions that seek to compel MCCS to disclose under Maine’s Freedom of Access Act some or all of your submitted materials and/or contract, if any, executed between MCCS and your entity.

NORTHERN MAINE COMMUNITY COLLEGE

BUILDING CONSTRUCTION TECHNOLOGY

OUTDOOR STRUCTURE 2022 –MATERIAL AND DIMENSIONS

 

2”X8” pressure treated floor framing

5”x4” pressure treated decking

6”x6” cedar posts and beams framing

2”x6” hip roof framing

Asphalt roofing

Cedar cupola with windows on four sides

Approximate cost of materials: $3,700

 

 

 

Bid Close: May 20, 2022 at 2pm