RFPs

Request for Proposals - Notice to Bidders
The standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”). These terms and conditions derive from the public nature and limited resources of the MCCS.

Notice to Vendors and Bidders:

Standard Terms and Conditions Applicable to All MCCS Contracts

The following standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”).  These terms and conditions derive from the public nature and limited resources of the MCCS.  MCCS DOES NOT AGREE TO:

 

  1. Provide any defense, hold harmless or indemnity;
  2. Waive any statutory or constitutional immunity;
  3. Apply the law of a state other than Maine;
  4. Procure types or amounts of insurance beyond those MCCS already maintains or waive any rights of subrogation;
  5. Add any entity as an additional insured to MCCS policies of insurance;
  6. Pay attorneys’ fees; costs, including collection costs; expenses or liquidated damages;
  7. Promise confidentiality in a manner contrary to Maine’s Freedom of Access Act;
  8. Permit an entity to change unilaterally any term or condition once the contract is signed;
  9. Automatic renewals for term(s) greater than month-to-month;
  10. Limitations on MCCS’ recovery of lawful damages incurred as a result of breach of the contract;
  11. Limitation of the time period under which claims can be made or actions brought arising from the contract;
  12. Vendor’s terms prevailing over MCCS’ standard terms and conditions, including addenda; and
  13. Unilateral modifications to the contract by the vendor.

 

By submitting a response to a Request for Proposal, bid or other offer to do business with MCCS, YOUR ENTITY UNDERSTANDS AND AGREES THAT:

 

  1. The above standard terms and conditions are thereby incorporated into any agreement entered into between MCCS and your entity; that such terms and condition shall control in the event of any conflict with such agreement; and that your entity will not propose or demand any contrary terms;
  2. The above standard terms and conditions will govern the interpretation of such agreement notwithstanding the expression of any other term and/or condition to the contrary;
  3. Your entity will not propose to any college or other operating unit of the MCCS any contractual documents of any kind that are not in at least 11-point black font on a white background and completely contained in one Word or PDF document, and that any references to terms and conditions, privacy policies or any other conditions referenced outside of the contract will not apply; and
  4. Your entity will identify at the time of submission which, if any, portion or your submitted materials are entitled to “trade secret” exemption from disclosure under Maine’s Freedom of Access Act; that failure to so identify will authorize MCCS to conclude that no portions are so exempt; and that your entity will defend, indemnify and hold harmless MCCS in any and all legal actions that seek to compel MCCS to disclose under Maine’s Freedom of Access Act some or all of your submitted materials and/or contract, if any, executed between MCCS and your entity.

 

Notice to Contractors - Reed Commons Renovation
The project consists of renovations to the existing Servery and Kitchen and the addition of a loading dock at the Reed Commons building on the NMCC campus in Presque Isle. Work includes new kitchen and servery equipment, custom casework, interior partitions, hollow metal doors and hardware, floor and wall finishes, as well as new mechanical and electrical work. Abatement of Hazardous Materials will be the responsibility of the General Contractor. Scope of the Abatement is described in separate bid documents. These documents will be distributed to plan holders.
Full Notice To Contractors

Mandatory Pre Bid Conference 1:30 p.m. January 3, 2020 at the Reed Commons Building
Bids Opening 2:00 p.m. January 22, 2020 Keegan Room at the Reed Commons Building
Final Completion date September 15 2020

Request for Proposals - Process Control Trainer (PCT) Upgrade

Northern Maine Community College

Process Control Trainer (PCT) Upgrade Project

Request for Proposals

 

 

Northern Maine Community College is currently seeking proposals from qualified firms to assist in the upgrade of the existing Process Control Trainer (PCT).

The existing Process Control Trainer is an industrial control system consisting of process equipment and instrumentation connected to a Programmable Logic Controller (PLC) and monitored by a Supervisory Control and Data Acquisition (SCADA) system.  The PCT is used to train operators about the control systems used to operate water/wastewater collection, treatment and distribution facilities.  The proposed upgrade will update the PCT equipment, programs and documentation to be more consistent to current control system technologies.

The current PCT uses an Allen Bradley PLC-5 processor for control and is programmed using RSLogix5 programming software.  The existing PLC program is fairly well annotated and is available for review (See Attachment B).  The main PLC rack is located on a wall in the EC&M lab on the other side of the PCT room.  This rack contains the processor and the communication interface modules.  The processor communicates using a Remote I/O network to another control panel located in the WPT lab which contains the Input/Output (IO) modules.  The PLC-5 processor communicates using Allen Bradley DH+ protocol with a KPTX card installed in the main SCADA workstation.  There are two other PLCs  on the DH+ network which are used to demonstrate a multiple concurrent network structure typically found in industrial facilities.

The existing SCADA workstation uses Allen Bradley RSView32 software version 7.50.00 to monitor and control the functions of the PLCs.  This workstation also communicates using an Ethernet network with eight other Windows 7 view nodes workstations running Allen Bradley FactoryTalk View SE application.

The existing documentation provides accurate system information. However, since it was developed by a variety of individuals experiment with various drawing styles it does not have a consistent look and feel.  It also does not present the information in a format similar to what is found in the current water/wastewater industry.  In 2014, the drawing files were converted from the old TurboCAD .dxf files to the AutoCAD version 2014 dwg format.  Both sets of drawings will be available electronically.

 

Scope of Services

Work to be included:

  1. Convert the existing PLC-5 program to a Control Logix program using Studio5000.
    • Develop a tag naming convention and convert existing tags to descriptive tags with input and approval from NMCC.
    • Map existing remote I/O connections to appropriate tags and establish communications with existing remote IO adaptors and IO racks.
    • Structure the PLC program code organized by Tasks, Programs and Routines with input and approval by NMCC.
  2. Programming will consist of ladder logic only.
  3. Configure Ethernet and RIO communications adapters and communication routing and fully test communications.
  4. Convert the existing RSView 32 SCADA application to the newest version of FactoryTalk View SE.
    • The conversion will include the SCADA software, database, graphics, drivers and historian.
    • The existing SCADA graphics and functionality will be used as a basis for the conversion.
    • The SCADA software on the existing SCADA workstation and eight (8) view nodes will be updated.
  5. Use the SCADA application to develop screens for the Panelview Plus OIT.
  6. Fully test all monitoring and control function in the PLC, SCADA and OIT with the assistance of NMCC.
  7. Develop control system documentation:
    • Develop S5.1 or equivalent point to point terminal drawings showing the connection of each IO to the field devices including but not limited to terminals, wiring numbers, wire color, intermediate junction boxes.
    • Develop Control Panel Drawings of the Main Control Panel and the Remote IO Control Panel including panels internal and external layout drawings, IO rack layout and internal wiring schematics.
    • Control system documentation will be developed in AUTOCAD 2018 or newer version using the existing Autocad 2014 files as a basis.
  8. Provide up to five (5) additional days of PLC, OIT and SCADA programming to be used to provide enhanced control functionality not currently available in the existing PLC and SCADA programs. Enhanced control functionality will be determined in a meeting between NMCC and the successful bidder. This work will be provided after the existing control system has been converted and fully tested.  NMCC may choose to use none, some or all the identified days of additional programming.   Cost of unused days will be subtracted from the Total Project Cost.  Enhanced control functionality may include additional:
    • Historical Trends
    • Historian Data Export
    • PID Faceplate
    • Security
    • Updated SCADA Graphics
    • Remote Access
    • Improved Alarm Management

 

The following work will be performed by NMCC:

 

  • Provide all hardware and electrical work.
  • Replace the existing PLC-5 with a new Allen Bradley Control Logix 1756-L71 processor, 1756-DH/RIO bridge and Ethernet communications module. All hardware, physical equipment mounting, and electrical connections will be completed by NMCC.
  • Furnish and install a new 10” Allen Bradley PanelView Plus touch screen Operator Interface Terminal mounted onto the existing Remote I/O panel door.
  • Modify the cabling of the existing industrial networks.
  • Furnish all current programs and for the existing PLCs, SCADA workstation and drawing files.
  • Make available licensed versions of Studio 5000 and Factory Talk SE for programing the new PLC OIT and SCADA Workstation.
  • Provide drivers required for communication.
  • Assist with testing each PLC, OIT and SCADA control function.

 

Additional Information:

 

  • The Work will not include updating the PLC programming in the two remaining PLCs.
  • The DH+ network will be discontinued and the SCADA Workstation, view nodes, the OIT and PLC will be connected using Ethernet.

 

Project Schedule

 

The work will begin on or after February 1, 2020 and must be completed by April 1, 2020.

An optional Pre Bid video conference meeting will be held at 1pm, Wednesday, December 4, 2019.

 

Proposals will be reviewed and one vendor will be made using the following criteria:

 

Factor Weight
Qualifications and relevant experience of the individual(s) who will perform the work 15%
Bidder’s understanding of the critical issues and needs associated with the upgrade 15%
Availability and capacity of the bidder to perform the services required 15%
References given for similar projects 5%
The cost of the services proposed

 

50%

 

The College reserves the right to negotiate with that vendor whose proposal is deemed to best meet the College’s specifications and needs.

All proposals shall remain firm for sixty (60) calendar days after receipt of the proposals.  The evaluation of proposals and determination of the award will be at the discretion of the NMCC.

 

Proposal Requirements

 

  1. Qualifications:
  • The Proposer shall include a brief qualifications statement and resume for all pertinent team members as well as describing relevant experience. Provide a list of references for three similar programming projects related to water and wastewater treatment facilities located in New England.
  1. Project Understanding:
  • Provide a summary of your understanding of the goals and scope of work for the project including identifying any key issues.
  1. Cost
  • Total proposed cost shall be clearly marked, with a detailed breakdown of services/features of the proposed solution.
  1. Proof of Insurance

 

Questions:

All questions related to this request for proposals should be directed by email to jeclark@nmcc.edu.  The subject of the e-mail should clearly state “Questions: Process Control Trainers.” Deadline for questions is 4:00 pm December 11, 2019. Questions and responses will be posted at our website: http://www.nmcc.edu/about-nmcc/news-info/rfps/.  It is the College’s intent to respond to all questions within 2 business days. It will be the vendors’ responsibility to check this site for updates.

 

Project Time Table:

 

Date & Time Event
November 22, 2019 RFP Online
December 4, 2019 at 1pm Pre-Bid Meeting
December 11, 2019 Deadline for questions

 

December 17, 2019 at 2pm Bid Deadline
January 3, 2020 Estimated Award Notification
February 1, 2020 Work begins
April 1, 2020 Completion Deadline

 

 

Bids are due back to the college no later than December 17, 2019 at 2:00pm, clearly marked “Process Control Trainer RFP”.  If you have any concerns regarding this RFP please direct them to Julie Edgecomb-Clark at (207) 768-2714.  Bids can be e-mailed to jeclark@nmcc.edu, or sent to:

 

Northern Maine Community College

Julie Edgecomb-Clark – Process Control Trainer RFP

33 Edgemont Drive

Presque Isle, ME 04769

 

Attachments:

Attachment B Existing PLC-5 Program

Attachment C Existing SCADA screenshots

Attachment D.1 – Analog Loops

Attachment D.2 – PLC Panel

Attachment D.3 – Power Distribution Panel

Attachment D.4 – System Drawings

PCT RFP 2019

(PCT) Upgrade Project Questions & Responses

 

This RFP shall be referenced in, and considered part of, any final contract.

The college reserves the right to reject any or all bids.

Please see attached Notice to Bidders.

 

Notice to Vendors and Bidders:

Standard Terms and Conditions Applicable to All MCCS Contracts

The following standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”).  These terms and conditions derive from the public nature and limited resources of the MCCS.  MCCS DOES NOT AGREE TO:

  1. Provide any defense, hold harmless or indemnity;
  2. Waive any statutory or constitutional immunity;
  3. Apply the law of a state other than Maine;
  4. Procure types or amounts of insurance beyond those MCCS already maintains or waive any rights of subrogation;
  5. Add any entity as an additional insured to MCCS policies of insurance;
  6. Pay attorneys’ fees; costs, including collection costs; expenses or liquidated damages;
  7. Promise confidentiality in a manner contrary to Maine’s Freedom of Access Act;
  8. Permit an entity to change unilaterally any term or condition once the contract is signed;
  9. Automatic renewals for term(s) greater than month-to-month;
  10. Limitations on MCCS’ recovery of lawful damages incurred as a result of breach of the contract;
  11. Limitation of the time period under which claims can be made or actions brought arising from the contract;
  12. Vendor’s terms prevailing over MCCS’ standard terms and conditions, including addenda; and
  13. Unilateral modifications to the contract by the vendor.

By submitting a response to a Request for Proposal, bid or other offer to do business with MCCS, YOUR ENTITY UNDERSTANDS AND AGREES THAT:

  1. The above standard terms and conditions are thereby incorporated into any agreement entered into between MCCS and your entity; that such terms and condition shall control in the event of any conflict with such agreement; and that your entity will not propose or demand any contrary terms;
  2. The above standard terms and conditions will govern the interpretation of such agreement notwithstanding the expression of any other term and/or condition to the contrary;
  3. Your entity will not propose to any college or other operating unit of the MCCS any contractual documents of any kind that are not in at least 11-point black font on a white background and completely contained in one Word or PDF document, and that any references to terms and conditions, privacy policies or any other conditions referenced outside of the contract will not apply; and
  4. Your entity will identify at the time of submission which, if any, portion or your submitted materials are entitled to “trade secret” exemption from disclosure under Maine’s Freedom of Access Act; that failure to so identify will authorize MCCS to conclude that no portions are so exempt; and that your entity will defend, indemnify and hold harmless MCCS in any and all legal actions that seek to compel MCCS to disclose under Maine’s Freedom of Access Act some or all of your submitted materials and/or contract, if any, executed between MCCS and your entity.

 

This RFP shall be referenced in, and considered part of, any final contract.

 

Request for Proposals - HCI Datacenter

 

Northern Maine Community College
HCI
Request for Proposals

 

Click here to download full PDF document.

Northern Maine Community College (NMCC) is currently seeking proposals for equipment, software, and services for the migration from VMware to a Hyper Converged Infrastructure (HCI) utilizing Nutanix hardware and software.

Proposals should include the following:

  • Statement that the service provider can meet the MCCS Notice to Vendors and Bidder Terms and Conditions
  • All monthly service fees and any escalation pricing for 5 years
  • Detail of all onetime costs and equipment purchases
  • All ongoing equipment maintenance and support costs for 5 years
  • All software licensing costs for 5 years
  • Proposals for training with all costs for 4 NMCC IT staff members
  • Provide pricing for the complete Nutanix software and hardware installation along with VMware migration.
  • 3-5 References with similar software, equipment, and configurations
  • Provide pricing for the following items:
Qty Part Number Description
2 NX-8235-G7-4214-CM NX-8235-G7, 2 Node with Intel Xeon Processor 4214
48 C-MEM-32GB-2933-A-CM-2 32GB Memory Module (2933MHz DDR4 RDIMM)
16 C-HDD-8TB-A5-A-CM-2 8TB 3.5″ HDD
8 C-SSD-1.92TB-A5-B-CM-2 1.92TB 3.5″ SSD
4 C-NIC-10GSFP2-A-CM-2 10GbE, 2-port, SFP+ Network Adapter (Intel 82599ES)
4 S-HW-PRD 24/7 Production Level HW Support for Nutanix HCI appliance, 5 Years
1 SW-AOS-ULT-PRD-5YR License, AOS Ultimate, 5 Years
96 L-CORES-ULT-PRD-5YR License, AOS ULT entitlement & Production 24/7 System support bundle for 1 CPU core for 5YR
14 L-FLASHTiB-ULT-PRD-5 YR License, AOS ULT entitlement & Production 24/7 System support bundle for 1 TiB of flash for 5YR
2 JL075A ARUBA 3810M 16SFP+ 2-SLOT SWITCH
4 JL085A ARUBA X371 12VDC 250W PS
8 J9150D ARUBA 10G SFP+ LC SR 300M OM3 MMF TRANSCEIVER
2 HM8Y2E HPE 5Y FC NBD EXCH HWARUBA3810M 16S SVC

 

The following criteria will be used to select one vendor:

 

Factor Weight
Total Cost 70%
References 10%
Technical Architecture and Suitability for the College 10%
Vendor Qualifications 10%

 

All questions related to this request for proposals should be directed by email to jeclark@nmcc.edu.  The subject of the e-mail should clearly state “Questions: HCI RFP”. Deadline for questions is 4:00 pm December 20, 2019.  Questions and responses will be posted at our website: http://www.nmcc.edu/about-nmcc/news-info/rfps/.  It is the College’s intent to respond to all questions within 1 business day. It will be the vendors’ responsibility to check this site for updates.

 

RFP Schedule Date
 Deadline for Questions 4pm December 20, 2019
 Proposals due 2pm December 27, 2019
 Award Notification January 10, 2020

 

Proposals are due back to the college no later than December 27, 2019 at 2:00pm.  If you have any concerns regarding this RFP please direct them to Julie Edgecomb-Clark at (207) 768-2714.  Bids can be e-mailed to jeclark@nmcc.edu, or sent to:

 

Northern Maine Community College

Julie Edgecomb-Clark – HCI RFP

33 Edgemont Drive

Presque Isle, ME 04769

 

This RFP shall be referenced in, and considered part of, any final contract.

The college reserves the right to reject any or all bids.

Please see attached Notice to Vendors and Bidders

 

Notice to Vendors and Bidders:

Standard Terms and Conditions Applicable to All MCCS Contracts

 

The following standard contracting terms and conditions are incorporated and shall become a part of any final contract that will be awarded by any college or other operating unit of the Maine Community College System (collectively “MCCS”).  These terms and conditions derive from the public nature and limited resources of the MCCS.  MCCS DOES NOT AGREE TO:

 

  1. Provide any defense, hold harmless or indemnity;
  2. Waive any statutory or constitutional immunity;
  3. Apply the law of a state other than Maine;
  4. Procure types or amounts of insurance beyond those MCCS already maintains or waive any rights of subrogation;
  5. Add any entity as an additional insured to MCCS policies of insurance;
  6. Pay attorneys’ fees; costs, including collection costs; expenses or liquidated damages;
  7. Promise confidentiality in a manner contrary to Maine’s Freedom of Access Act;
  8. Permit an entity to change unilaterally any term or condition once the contract is signed;
  9. Automatic renewals for term(s) greater than month-to-month;
  10. Limitations on MCCS’ recovery of lawful damages incurred as a result of breach of the contract;
  11. Limitation of the time period under which claims can be made or actions brought arising from the contract;
  12. Vendor’s terms prevailing over MCCS’ standard terms and conditions, including addenda; and
  13. Unilateral modifications to the contract by the vendor.

 

By submitting a response to a Request for Proposal, bid or other offer to do business with MCCS, YOUR ENTITY UNDERSTANDS AND AGREES THAT:

 

  1. The above standard terms and conditions are thereby incorporated into any agreement entered into between MCCS and your entity; that such terms and condition shall control in the event of any conflict with such agreement; and that your entity will not propose or demand any contrary terms;

 

  1. The above standard terms and conditions will govern the interpretation of such agreement notwithstanding the expression of any other term and/or condition to the contrary;

 

  1. Your entity will not propose to any college or other operating unit of the MCCS any contractual documents of any kind that are not in at least 11-point black font on a white background and completely contained in one Word or PDF document, and that any references to terms and conditions, privacy policies or any other conditions referenced outside of the contract will not apply; and

 

  1. Your entity will identify at the time of submission which, if any, portion or your submitted materials are entitled to “trade secret” exemption from disclosure under Maine’s Freedom of Access Act; that failure to so identify will authorize MCCS to conclude that no portions are so exempt; and that your entity will defend, indemnify and hold harmless MCCS in any and all legal actions that seek to compel MCCS to disclose under Maine’s Freedom of Access Act some or all of your submitted materials and/or contract, if any, executed between MCCS and your entity.

 

 

 

Request for Proposals - Video Production 2020

 

REQUEST FOR PROPOSALS

NMCC Video Production

ISSUE DATE:

January 9th, 2020

PROPOSALS & SAMPLES MUST BE SUBMITTED BY

Friday, January 17th, 2020

Any questions related to this request for proposal should be directed by email to nggoins@nmcc.edu not later than 12:00 pm, Wednesday, January 15th, 2020 with the subject of “Questions: Video.” Answers will be posted by 8:00 am on Thursday, January 16th, 2020 on the College’s website at www.nmcc.edu/RFP.  It will be the vendor’s responsibility to check this site for updates.

Proposals can be emailed to nggoins@nmcc.edu and njeclark@nmcc.edu or

delivered/mailed to:

                                    Northern Maine Community College

                                    Attn:  Griffin Goins

                                    33 Edgemont Drive

                                    Presque Isle, ME 04769

 

Overview:

NMCC is seeking a talented video production and creative service contractor to lead in the creation of videos to promote specific programs at the College. These videos will primarily be used on the nmcc.edu website, but may also be used in social media and other forms of broadcast.  The College is seeking bids for general video production and creative conception in an effort to facilitate easy contracting as we begin to execute this ongoing project.

Video production details:

  • Video length: between :45 and 1:30.
  • Quantity: Between five and 10 videos produced within 12 months.
  • Voiceover or interviews from students or faculty describing elements of the program and career aspirations.
  • Student or faculty profiles or narratives.
  • B-roll footage of labs, campus, and other students.
  • Music beds and other audio effects.
  • Contractor to provide all related post-production and delivery of final product.
  • NMCC retains complete, unlimited usage rights of final products and b-roll.

To bid on video production work, please describe:

  1. A full description of all costs associated with similar video projects, as well as a schedule of hourly/half or whole day rates for video production, creative conception and the most common services your organization offers.
  2. The philosophy and/or recommendations you have for developing attractive & effective videos that mirror the look, feel & themes that are presented across other NMCC marketing mediums.
  3. Your experience in video production and marketing, any experience directly related to higher education marketing, and your overall reputation and philosophy.

 

The College reserves the right to reject any or all bids.

The RFP shall be referenced in and considered part of any final contract.

See attached Notice to  Vendors and Bidders.

Questions & Responses, Updated January 10th, 2020

Q1: Does this mean you’d like to own all of the raw footage? Would you like this delivered at the end of the relationship via hard drive?

A1: The footage does not need to be raw; it can be trimmed, rendered etc. We don’t want this component to be a significant factor in the pricing if possible, as we may not revisit the footage, so if one option is more cost-effective and convenient for you, we would want that option. In the past vendors have edited out the unnecessary footage, unusable shots, and done general color correcting before delivering b-roll, and that has worked well for us as it’s easy to reuse. This could be delivered by any convenient means; a hard drive or other external device would work fine.

Q2: Do you envision the production team coming up once to shoot all needed footage and stay for a week (or so)? Or would you envision perhaps capturing all content on a monthly basis or a quarterly basis?

A2: For a local vendor we’d probably spread out the shoot, doing it in portions so that it’s not overwhelming for students/faculty or us; however, if it’s more cost-effective to do it all in one go, we’d be willing to do that as well. One factor for consideration is that most students are not on campus in the summer, so we need to consider their schedule as well. We’re flexible about that and open to suggestion. Hope this answers your questions.

Q3: Can we hear what you’d like to focus on and who (demographic) you are trying to reach?

A3: These videos will give prospective students a better understanding of programs that may initially seem foreign, like welding, wind-powered technology, plumbing and heating, auto collision; they are meant to give some insights about the types of things they’ll be learning, possibly the instructor, the learning environment, and other classmates. Our trade and technical programs draw both traditional and non-traditional students, so there will be 17-25 year-olds exploring early career options, and also post-traditional students seeking a second or more sustainable career choice.

Q4: Is there a delivery deadline you’re looking to achieve?

A4: No, there is not a set deadline. We’re actively promoting Fall 2020 now, so the sooner the better for us.

Q5: Do you wish to have all videos ready at the same time?

A5: The videos do not need to be ready at the same time; they can be done in chunks if necessary. If you or your team preferred to do it all at once, and if it would decrease the cost, we’d certainly be open to that.

Q6: If there isn’t a defined delivery deadline at the moment, will you be needing fall footage and / or winter footage as part of the package or do you think what needs to be captured can be done prior to the end of the Spring semester?

A6: In the big picture, we’ll definitely need fall footage at some point; however, most of this project will be in the trade labs, so it’s not a concern at this time.

Q7: I wonder if you could share a ballpark budget for the project?

A7: We do not have a budget range in mind for this project, so I don’t have any helpful information in that regard.